Trust AGM Notice 2021

Last updated: 21st July 2021

NOTICE OF THE ANNUAL GENERAL MEETING

Although the Board's preference had been to welcome shareholders in person to this year’s AGM continuing uncertainty regarding restrictions during the Covid-19 pandemic has led us to conclude that to protect the health and safety of members whilst fulfilling our statutory obligations the AGM will once again be a closed meeting. Attendance in person will unfortunately not be permitted.


Instead, the meeting will be attended by the Trust’s five Directors on Tuesday 20 July 2021; no other members will be admitted and no matters other than those required by our Rules and detailed on the agenda will be considered.


It is the Board’s wish that members should be able to have input into the proceedings and to this end all are encouraged to participate by voting by proxy.


It is most important that members do vote using the Form of Proxy as the total votes cast must reach a number sufficient to satisfy the Society’s quorum of 10% of members. If the quorum is not reached no business can be conducted and the Trust will be unable to move forward.


If you would like to ask Directors a question in relation to the business of the meeting you can do so by sending an email to trust@exterstjamesfrum.org and we will endeavour to provide a response as soon as possible.

 

All AGM documents are downloadable as follows:

AGM Agenda

Directors' Annual Report & Financial Statement

Form of Proxy

Director Nominations

Any individual wishing to stand for election to the Board of Directors must be proposed and seconded by two Trust members using the official nomination form. Nomination forms (click here to download) should be delivered by hand, posted or scanned copies sent by email to be received by the Trust Secretary no later than Tuesday13 July 2021.

In the event of Director nominations being submitted a supplementary Form of Proxy will subsequently be made available to download.

The results of shareholders' voting will be published here following the close of the meetings.

 

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